POLICY – Privacy Notice 2022

During the administration of its programmes of events, WAHG gathers personal data from our members, waiting list applicants, speakers, guides and other contacts.  This privacy policy outlines WAHG’s responsibilities for handling data from these sources, the ways in which we safeguard the privacy of personal data and the individual’s rights under the UK General Data Protection Regulation (UK GDPR).

Roles and Responsibilities

The handling of personal data is restricted to designated WAHG Management Committee members and key volunteers who need access to the data in order to carry out their duties.  The WAHG Membership Secretary (membership@wahg.org.uk) is the first point of contact for any questions relating to Data Protection.

Data Protection Principles

  • We only collect and hold essential data which is supplied by you and which we need to operate. This includes title, name, postal address, email address and telephone number(s)
  • Personal data is used solely in the administration of our society and programmes of events, and in communicating with you for these purposes
  • All digital data files and paper documents are stored with appropriate security
  • Data will be retained for no longer than 12 months after a member’s involvement with WAHG has ceased.  Personal data from other sources will be retained only for as long as is necessary
  • WAHG does not disclose personal data to any third party, except with your explicit consent
  • We do not transfer personal data to countries outside the European Economic Area (EEC)

Website links

WAHG provides links to the websites of other organisations, art institutions and art historians.  Some of these provide essential services, such as online event booking, member questionnaires or meetings.  Other links aim to further our members’ study of Art History.  The WAHG privacy notice does not cover how these organisations process your personal information and we encourage you to read the privacy notices on the other websites you visit.

Your rights under the UK General Data Protection Regulation (UK GDPR)

We process personal data in accordance with individuals’ rights under the UK GDPR.  You may contact WAHG (membership@wahg.org.uk) at any time to check what personal data we hold and how we use it.

You are entitled to:

  • Obtain a copy of your personal data to check its accuracy and relevance
  • Update or amend your personal data at any time
  • Change your consent and your preferred method of communication
  • Be informed of any breach in data security i.e. data loss or unauthorised data usage
  • Request that personal data is erased from our records
  • Complain about how your personal data is being used. You may also complain to the UK Information Commissioner’s Office (ico).  Visit the ico website for details on how to do this

WAHG Privacy Notice April 2022